1.2 This document describes the following:
- What personal data is collected.
- How personal data is collected.
- How registered personal data is protected.
- What the personal data is used for.
- Legal basis for the processing of personal data.
- The extent to which personal data is shared with others.
- For how long personal data is stored.
- Rights and choices.
2 WHAT PERSONAL DATA IS COLLECTED?
2.1 As we communicate and work business-to-business we therefore only collect information about people who work at companies with which we have or may have a business relationship. Such personal information is limited to that which is typically written on business cards: first name, surname, title, task or project, employer/company, postal address, e-mail and telephone for work and industry. No private or sensitive information is registered.
3 HOW IS PERSONAL DATA COLLECTED?
3.1 Personal data is collected at personal business meetings, in email correspondence and in connection with the finalization of agreements on licensing contracts.
4 HOW IS PERSONAL DATA PROTECTED?
4.1 Plus Licens has taken technical and organizational security measures to protect personal data from loss, misuse, unauthorized use and access as well as unintentional dissemination, alteration, and deletion. We update and test the security continuously.
4.2 We store personal information on Plus License’s own servers, operated by the IT company Centiljon on their premises in Södermalm, Stockholm. Backups are stored elsewhere.
5 WHAT IS THE PERSONAL DATA USED FOR?
5.1 The personal data is used for ongoing communication during the contract period for active licensing contracts. The personal information is also used for outreach activities in connection with the marketing of new rights and the offer of new license agreements, for inquiries about participation in customer meetings, and for sending out newsletters.
6 LEGAL BASIS FOR THE REGISTRATION OF PERSONAL DATA
6.1 If a license agreement has been entered, the personal data is needed to fulfill the obligations agreed upon in the contract. In other cases, the registration of personal data is motivated by a mutual business interest.
7 IS PERSONAL DATA SHARED WITH OTHER PARTIES?
7.1 We do not usually share personal information with third parties. Given our role as a representative of right holders, it may occasionally happen that personal data is shared with right holders in connection with customer meetings or the like.
8 FOR HOW LONG IS THE PERSONAL DATA STORED?
8.1 Personal data is stored at least for the duration of the business relationship in the form of a license agreement. To the extent that we assess that there may be the possibility of a future business relationship, the personal data is retained for a period of five years after the last e-mail contact has taken place, after which the personal data is deleted (unless the request for deletion has been received earlier, see below).
10 YOUR RIGHTS AND CHOICES
10.1 You have the right to receive confirmation of whether Plus Licens has your personal data registered, or to review, update, or delete your personal information. You can opt out of future marketing messages such as newsletters by contacting us directly, or by clicking on the unsubscribe button at the bottom of each newsletter.
12 CONTACT INFORMATION
Plus Licens AB
Kungsgatan 54, Floor 5
111 35 Stockholm, Sweden
Corporate Identity Number: 556305-8535
Email address: firstname.lastname@example.org // email@example.com // firstname.lastname@example.org